Privacy Policy

This privacy notice tells you what to expect when the BCA collects personal information. We may change this notice by updating this page.

What personal data do we collect?

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.  

Necessary cookies

Necessary cookies enable core functionality such as security, network management, and accessibility. You may disable these by changing your browser settings, but this may affect how the website functions. The table below explains the necessary cookies we use and why.

CookieNamePurposeExpiry
Cookie PreferencesCookiePreferences-british-caving.org.ukThis cookie is used to remember a site visitors choice about cookies on british-caving.org.uk. 1 year
PHP Session IDPHPSESSIDThe membership administration software that this site uses, CiviCRM, runs on PHP, which uses this cookie to process your requests.When you leave the site

You may also see other necessary cookies depending on how you interact with this website. These are:

CookieNamePurposeExpiry
WordPress Admin Cookieswp-settings-*
wp-settings-time-*
wordpress_logged_in_*
wordpress_*
The content management system for this website, WordPress, uses these cookies to store the credentials of site administrators and to customise their admin interface.1 year
WordPress Commenter Cookiescomment_author_*
comment_author_email_*
comment_author_url_*
If you comment on this site then your information is stored in these cookies so that you don’t have to re-type them if you wish to comment again.1 year
Optional cookies

Optional cookies allow us to serve embedded content from other websites that use cookies, and to analyse how users interact with our website in order to improve it.

We will only store these cookies if you give us permission to do so, and you can revoke this permission at any time by clicking the “Cookie Choices” link in the footer. These optional cookies are:

CookieNamePurposeExpiry
Google Analytics Tag Cookie_gat_*This cookie is used by Google Analytics to throttle the request rate from our site to theirs.1 minute
Google Analytics Cookies_gid/_gaThese cookies are used by Google Analytics to associate a users activity on the website across different pages.24 hours / 2 years

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long do we retain your data?

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For members that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights do you have over your data?

The BCA tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by asking us. This is formally known as a ‘subject access request’ under the Data Protection Act 1998. If we do hold information about you we will:

  • give you a description of it
  • tell you why we are holding it
  • tell you who it could be disclosed to
  • let you have a copy of the information in an intelligible form

To make a request to the BCA for any personal information we may hold you need to put the request in writing to the address provided below.

If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.

If we do hold information about you, you can ask us to correct any mistakes or delete your data. You can find out more about the rights you have at https://ico.org.uk/for-the-public/.

We may make a charge of up to £10 for a request.

Where we send your data

Visitor comments may be checked through an automated spam detection service.